Meeting March 9th, UHB 2028

March 2nd, 2012

Justin

General Meeting
Date: Friday, March 9th, 2012
Time: 5:30pm
Location: UHB 2028
Attend online at: www.bigmarker.com/csclub/marchmeeting

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Meeting Itinerary

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New Items to Discuss: - Terms of Service for All Online Interactions; - End of Year Party
Upcoming Events: - Trip to UIUC FabLab
Committee Reports: - Updates from each committee
Selection of New Officers: - As several of our executive officers will be ‘retiring’ due to graduations and other commitments; - As a result we will be beginning the selection process for a new CEO, COO, and CFO; - Details regarding the selection process and requirements of the position can
be found in the Computer Science Club Constitution.; - To apply please submit a personal statement, statement of qualifications, and
appropriate letter of recommendation to csclub@uis.edu; - Excerpts are also included below.; - Questions can be submitted to csclub@uis.edu

Officer Responsibilities and Qualifications per Club Constitutionv3.2:

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VIII.d: General Responsibilities
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All Executive Board members must:
- Attend all general meetings, Board of Directors meetings, and Executive Board meetings
- Oversee their assigned committees
- Promote the Club and its mission on campus
- Act in a manner which would be expected of a student leader
- The Executive Board must present a list of goals to the members of the club at the first meeting of each semester

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VIII.e Role Specifications
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Chief Executive Officer (CEO)
- Responsibilities
  - Guide the long term development of the Club
  - Develop and monitor the progress of the semester goals list
  - Maintain the relationships of the Club with other departments and student organization on campus
  - Write and submit the end of semester report to the Board of Directors and the Computer Science Department
  - Assist all other Executive Board members and committees in their projects as needed
  - Develop fund raising opportunities which are in compliance with University, Student Life, and Department policy
  - Organize and run the Club general, Board of Directors, and Executive Board meetings
- Qualifications
  - Must have been an active member of the Club for at least one academic year
  - Must have passed or be enrolled in Data Structures and Algorithms
  - Must have a letter of recommendation from a Computer Science Department faculty member
  - Experience and knowledge of group leadership and project development techniques and strategies
  - Strong written and verbal communication skills
  - Knowledge of the policies and practices of
    - University
    - Department of Student Life
    - Computer Science Department
    - Student Organization Funding Association (SOFA)
    - Student Activities Committee (SAC) policies and practices
    - Information Technology Services
    - UIS Media Lab
Chief Operations Officer (COO)
- Responsibilities
  - Oversee the day to day operations of the Club
  - Track members’ committee assignments and maintain member contact information
  - Records general and Board of Directors meeting minutes
  - Ensure that all committees are staying on task and remaining within scope and timeframe
  - Assist all other Executive Board members and committees in their projects as needed
- Qualifications
  - Must have been a active member of the Club for at least one academic year
  - Must have passed or be enrolled in Computer Programming Concepts I
  - Must have a letter of recommendation from a Computer Science Department faculty member
  - Experience and knowledge of project development techniques and strategies
  - Strong written and verbal communication skills

Chief Financial Officer (CFO)
- Responsibilities
  - Maintains the Club’s budget and financial records
  - Complete and submit a financial summary report at the end of each semester
- Required Qualifications
  - Must have been a active member of the Club for at least one academic year
  - Must have a letter of recommendation from a UIS faculty member
  - Ability to perform financial tracking and records keeping