General Meeting
Date: Friday, March 9th, 2012
Time: 5:30pm
Location: UHB 2028
Attend online at: www.bigmarker.com/csclub/marchmeeting

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Meeting Itinerary

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New Items to Discuss

- Terms of Service for All Online Interactions

- End of Year Party

Upcoming Events

- Trip to UIUC FabLab

Committee Reports

- Updates from each committee

Selection of New Officers

- As several of our executive officers will be ‘retiring’ due to graduations and other commitments

- As a result we will be beginning the selection process for a new CEO, COO, and CFO

- Details regarding the selection process and requirements of the position can
be found in the Computer Science Club Constitution.

- To apply please submit a personal statement, statement of qualifications, and
appropriate letter of recommendation to csclub@uis.edu

- Excerpts are also included below.

- Questions can be submitted to csclub@uis.edu

Officer Responsibilities and Qualifications per Club Constitutionv3.2:

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VIII.d: General Responsibilities
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• All Executive Board members must:
  • Attend all general meetings, Board of Directors meetings, and Executive Board meetings
  • Oversee their assigned committees
  • Promote the Club and its mission on campus
  • Act in a manner which would be expected of a student leader
  • The Executive Board must present a list of goals to the members of the club at the first meeting of each semester

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VIII.e Role Specifications
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• Chief Executive Officer (CEO)
  • Responsibilities
    • Guide the long term development of the Club
    • Develop and monitor the progress of the semester goals list
    • Maintain the relationships of the Club with other departments and student organization on campus
    • Write and submit the end of semester report to the Board of Directors and the Computer Science Department
    • Assist all other Executive Board members and committees in their projects as needed
    • Develop fund raising opportunities which are in compliance with University, Student Life, and Department policy
    • Organize and run the Club general, Board of Directors, and Executive Board meetings
  • Qualifications
    • Must have been an active member of the Club for at least one academic year
    • Must have passed or be enrolled in Data Structures and Algorithms
    • Must have a letter of recommendation from a Computer Science Department faculty member
    • Experience and knowledge of group leadership and project development techniques and strategies
    • Strong written and verbal communication skills
    • Knowledge of the policies and practices of
      • University
      • Department of Student Life
      • Computer Science Department
      • Student Organization Funding Association (SOFA)
      • Student Activities Committee (SAC) policies and practices
      • Information Technology Services
      • UIS Media Lab
• Chief Operations Officer (COO)
  • Responsibilities
    • Oversee the day to day operations of the Club
    • Track members’ committee assignments and maintain member contact information
    • Records general and Board of Directors meeting minutes
    • Ensure that all committees are staying on task and remaining within scope and timeframe
    • Assist all other Executive Board members and committees in their projects as needed
  • Qualifications
    • Must have been a active member of the Club for at least one academic year
    • Must have passed or be enrolled in Computer Programming Concepts I
    • Must have a letter of recommendation from a Computer Science Department faculty member
    • Experience and knowledge of project development techniques and strategies
    • Strong written and verbal communication skills

• Chief Financial Officer (CFO)
  • Responsibilities
    • Maintains the Club’s budget and financial records
    • Complete and submit a financial summary report at the end of each semester
  • Required Qualifications
    • Must have been a active member of the Club for at least one academic year
    • Must have a letter of recommendation from a UIS faculty member
    • Ability to perform financial tracking and records keeping

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